Following up on a job application is crucial in today's competitive job market. It shows initiative, reinforces your interest, and keeps you top-of-mind with the hiring manager. But how do you do it effectively without appearing overly eager or annoying? This guide provides a step-by-step approach to crafting the perfect follow-up, increasing your chances of landing an interview and ultimately, your dream job.
When to Follow Up After Applying for a Job
The timing of your follow-up is key. Too early, and you might seem impatient. Too late, and your application might be forgotten. Here's a general guideline:
- Within 1-2 business days for online applications: If you applied through a company website or job board, a quick email check-in is appropriate within a short timeframe.
- Within 1 week for in-person applications: If you submitted your application in person, a follow-up call or email after a week demonstrates your enthusiasm.
- If there's a specified timeframe: Always adhere to any deadlines or suggested timelines provided by the company in their job posting.
- After the interview (if applicable): Always send a thank-you note after each interview round. This is a separate but equally important aspect of follow-up.
How to Follow Up on a Job Application Effectively
Here's a breakdown of how to craft effective follow-up communication:
1. Choose Your Method: Email vs. Phone Call
Email: Generally, email is the preferred method for initial follow-up, especially for larger companies. It allows for a more polished and professional approach.
Phone Call: A phone call can be more effective if you have a personal connection or if the job posting specifically encourages it. It shows more initiative and allows for a more immediate interaction. However, always gauge the situation carefully; calling too early or too often can be detrimental.
2. Craft a Professional and Personalized Message
Whether you choose email or phone, personalization is crucial. Generic follow-up messages are easily ignored. Here's what to include:
- Subject line: Keep it concise and relevant, for example, "Following Up: [Your Name] - [Job Title] Application," or "Checking In: Application for [Job Title]."
- Greeting: Address the hiring manager by name if possible. Researching the hiring manager's name beforehand shows initiative and demonstrates a professional approach.
- Brief reminder: Reiterate your interest in the position and briefly mention your key qualifications. Don't repeat everything on your resume; highlight 1-2 relevant skills or experiences.
- Express continued interest: Re-emphasize your enthusiasm for the role and the company. Show that you've done your research and understand their mission and values.
- Call to action: Politely ask for an update on the timeline or if they have any questions. Avoid demanding an interview.
- Closing: End with a professional closing and your contact information.
Example Email:
Subject: Following Up: John Smith - Marketing Manager Application
Dear [Hiring Manager Name],
I hope this email finds you well.
I'm writing to follow up on my application for the Marketing Manager position, submitted on [Date]. I'm very interested in this opportunity and believe my experience in [mention relevant experience] aligns well with the requirements outlined in the job description.
I'm particularly excited about [mention something specific about the company or role that interests you].
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
John Smith
3. Don't Overdo It!
Avoid excessive follow-ups. One or two well-timed follow-ups are generally sufficient. If you haven't heard back after a reasonable time frame (as outlined above), it's best to assume the position may not be a good fit.
4. Track Your Follow-Ups
Keep a record of when you followed up, and via which method. This will help you avoid sending redundant messages and stay organized.
Boosting Your Chances: Pre-Application Research and Networking
Before applying, research the company and the hiring manager. Understanding the company culture and the hiring manager's background can significantly improve your chances of success. Networking with people who work at the company can also provide valuable insights and increase your visibility.
By following these tips, you can significantly improve your chances of securing an interview and landing your dream job. Remember to be patient, persistent, and professional, and your efforts will be rewarded.
