Asking for a letter of recommendation can feel daunting, but with the right approach, it can be a smooth and successful process. This guide provides a step-by-step approach to requesting a strong recommendation that will help you stand out.
Before You Ask: Laying the Groundwork
Before even considering reaching out, ensure you've met these crucial prerequisites:
1. Choose the Right Recommender:
- Strong Relationship: Select someone who knows you well and can speak to your skills and abilities firsthand. This is crucial for a compelling recommendation. Think professors, supervisors, mentors, or advisors who have witnessed your capabilities in action.
- Relevant Experience: The recommender should be familiar with the context of your application (e.g., your academic performance for a graduate program, your work ethic for a job).
- Availability: Check their availability and workload before asking. A rushed recommendation rarely reflects your true potential.
2. Give Ample Notice:
- Time is Key: Don't leave it to the last minute! Allow at least two to four weeks, or even longer for demanding recommenders. This gives them time to craft a thoughtful letter without feeling pressured.
- Deadlines Matter: Clearly state all relevant deadlines in your request.
3. Gather Necessary Materials:
- Your Resume/CV: This provides a quick overview of your accomplishments and experience.
- Your Personal Statement/Application Essay: This helps them understand your goals and aspirations.
- Information About the Opportunity: Provide details about the program, position, or scholarship you're applying for, including any specific requirements.
Asking for the Recommendation: The Perfect Approach
Now, it’s time to make your request:
1. Personal and Professional Communication:
- In-Person Meeting (Best): Schedule a meeting to discuss your application personally. This allows for a natural conversation and shows your sincerity.
- Email (Acceptable): If an in-person meeting isn't feasible, a well-crafted email is the next best option.
2. Your Email/Conversation Should Include:
- Warm Greeting: Start with a friendly and respectful greeting.
- Context and Background: Briefly remind the recommender of your relationship and any relevant projects or experiences they might recall.
- Application Details: Clearly state the program, position, or scholarship you are applying for.
- Deadline: Specify the exact deadline for the letter submission.
- Materials Provided: Let them know you've attached your resume/CV, personal statement, and any other relevant documents.
- Expression of Gratitude: Express your sincere appreciation for their time and consideration.
Example Email Subject Line: Letter of Recommendation Request - [Your Name] - [Program/Position Name]
Example Email Body:
Dear Professor Smith,
I hope this email finds you well.
I'm writing to request a letter of recommendation in support of my application to the [Program Name] at [University Name]. I remember enjoying your [Course Name] class in [Semester/Year], and I believe your insights into [relevant skill/area of expertise] would be invaluable to my application.
The application deadline is [Date], and I've attached my resume, personal statement, and a brief description of the program. Please let me know if you're able to write a letter of recommendation for me by [Date - give them a response deadline]. If you need any further information, please don't hesitate to ask.
Thank you so much for your time and consideration.
Sincerely,
[Your Name]
3. Following Up (Subtly):
- A Gentle Reminder: Send a brief follow-up email a week or so before the deadline, reiterating your appreciation and checking on their progress. Avoid being pushy.
After the Recommendation: Showing Appreciation
Once you receive the letter of recommendation (or after the deadline, if you don't hear back), it's essential to express your gratitude:
- Thank You Note: Send a handwritten thank-you note expressing your sincere appreciation for their time and support. This shows your respect and professionalism.
By following these steps, you'll significantly increase your chances of receiving strong letters of recommendation that will help you succeed in your applications. Remember, preparation and respectful communication are key to a successful outcome.
