Submitting your time accurately and on time in Workday is crucial for getting paid correctly. This comprehensive guide will walk you through the process, covering everything from logging in to verifying your submission. We'll also address common issues and troubleshooting tips.
Accessing Workday Time Tracking
Before you can submit your time, you need to access the Workday system. This usually involves:
- Logging in: Use your assigned username and password to access the Workday portal. Your company's intranet or HR department should provide this information if you don't already have it.
- Navigating to Time Tracking: Once logged in, look for a section dedicated to "Time," "Time Off," or "Time and Attendance." The exact location might vary slightly depending on your company's Workday configuration. Look for icons or menu options that suggest time tracking or time entry.
Entering Your Time: A Detailed Walkthrough
The specific steps for entering your time will depend on your company's Workday setup. However, most systems follow a similar general process:
1. Selecting the Pay Period
Workday usually displays the current pay period automatically. Double-check that you're entering time for the correct period to avoid any payment discrepancies. If you need to select a different pay period, there's usually an option to do so.
2. Entering Your Hours
You'll typically need to enter your hours worked for each day. This may involve:
- Selecting the date: Choose the date for which you're entering your hours.
- Inputting hours worked: Enter the number of hours you worked on that day. Be precise!
- Adding notes (optional): Some Workday systems allow adding notes or descriptions to your time entries. This is helpful for explaining any unusual circumstances, like working overtime or taking a half-day.
3. Specifying Project or Task Codes (if applicable)
Many companies require you to allocate your time to specific projects or tasks. Workday usually provides a dropdown menu or search function to select the appropriate codes. Accurate project coding is essential for proper project accounting.
4. Adding Time Off (if applicable)
If you've taken any time off during the pay period (vacation, sick leave, etc.), you'll need to enter this information separately. Look for options related to "Time Off," "Absence," or a similar label. You may need to specify the type of time off and provide any required supporting documentation.
Reviewing and Submitting Your Time
Before submitting, carefully review your entries for accuracy. Incorrect entries can lead to delays in payment. Check for:
- Correct hours: Ensure all hours are accurately reflected.
- Correct dates: Verify all dates are correct.
- Proper project codes: Make sure project codes are properly assigned if required.
Once you are certain everything is correct, click the "Submit" button. You might receive a confirmation message once your time is successfully submitted.
Troubleshooting Common Issues
- Can't access Workday: Check your internet connection and ensure you're using the correct login credentials. If you've forgotten your password, use the password reset feature provided by your company.
- Errors during submission: Carefully review the error message provided by Workday. It often pinpoints the specific issue (e.g., missing information, incorrect data).
- Time entry discrepancies: Contact your HR department immediately if you notice any discrepancies between your submitted time and your paystub.
Pro Tip: Familiarize yourself with your company's timekeeping policy and procedures for submitting time in Workday. This ensures smooth, consistent timekeeping practices. Contact your HR or IT support if you face any persistent difficulties. Regularly checking your submitted time for accuracy will avoid many common time-keeping headaches.
